BEA 2012 Countdown: Tips for Attendees

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BEA Bloggers logoNext week I’m headed to the Big Apple for Book Expo America. Just the thought of being surrounded by books, authors, and book lovers makes me giddy. Last year was my first time attending both BEA and Book Blogger Conference (now known as BEA Blogger). BEA lasts for most of the week, but I only attended 3 days. It was overwhelming for a first timer like me.

Luckily, I’m going to share some tips to make Book Expo America more enjoyable:

  • Wear comfortable shoes. This is non-negotiable. The Javits is HUGE. You’ll be walking miles in your shoes. It’ll feel like you walked a mile just to get to the expensive food court full of greasy food. Don’t buy new shoes the day before you leave. Buy them now and break them in.
  • Business cards. Bring more than you think you’ll need. Keep them inside the badge for easy access and replenish as needed. You never who you’ll meet in the autograph line. It could be the next hot author or a kick-ass blogger. You want to stay in touch! I met author Alma Katsu last year during Book Blogger Con ad we still stay in touch.
  • Bring a tote bag. You’re going to receive a lot of galleys. My first hour at BEA last year, I received over 10 books. Without asking for them. Some of the publishers will giveaway tote bags but they might not be very big or comfortable. No rolling bags are allowed on the expo hall.
  • Or bring a rolling suitcase and check it in the luggage check. It costs around $3 a day per bag and you can revisit your bag as often as you want during the day.  Stop by periodically and drop your books off in your suitcase. Your back and shoulders will thank you. At the end of the day, just wheel your bag home or to your hotel room. Empty and repeat for the next day.
  • Or start a box in the shipping room. The shipping area is basically a huge full of empty boxes. You can claim a box by writing your name on it. Fill it up throughout the week. When it’s full, you fill out the paperwork and pay for shipping. Boxes will be unsupervised, so if you got  Chris Colfer’s signed galley, keep it on your person. Last year the carrier was UPS. Just note that it won’t be cheap because of union rules. Last year there was a surcharge for $25 per box on top of shipping costs. You won’t be allowed to remove the box from the shipping room. Alternately, there is a FedEx location in the Javits as well, but they won’t hold your books for you.
  • Make an author must-see list. It’s easy to lose track of time when you’re walking the many booths during the expo. Write down the day, time, and location of your favorite authors and set reminders so you won’t forget. Depending on the author, the line may start an hour before their appearance. You can also download the BEA Mobile app (iOs an Android) to make your schedule.
  • Pack a backup battery for your smartphone or tablet. You don’t want to be without a camera if you run into Jane Lynch or Justin Cronin. You need evidence that you met them! I’m using my smartphone to keep track of my meetings, author events, and BEA parties. It’ll also be my primary way to stay in touch with my fellow book bloggers. I will be tweeting updates and photos while I’m there too. Follow me on Twitter for updates.  You’ll be on the go all day and don’t want to tethered to a wall outlet while your phone charges. I ordered this New Trent backup battery for phone. It’s compatible with most phones/tablets and has really good reviews.
  • Pack clothes that work for both day and evening. This mostly applies to us ladies, but I’ll be on the go as soon as I walk out of my hotel room. Since I have meetings during the day, I’ll wear something business casual that won’t look out of place during happy hour. Think layers or accessories that you can keep in your bag. Dresses are also perfect for this. It’ll also be hot and humid in New York City, so plan in accordingly if you will be doing a lot of walking (which most New Yorkers do).
  • Pack snacks and a reusable water bottle in your bag. Like I mentioned before the food court in the  Javits isn’t the best. Pack nuts, dried fruit, granola bars, whatever you like to snack on until you can get some real food. Some of the publishers’ booths have food or candy, but I didn’t want to chance chatting with the Dianetics people for some candy. Same with water. Pack a water bottle and fill it up at a water fountain. A 20 oz bottle of water from the Javits kiosk cost around $6 if I remember correctly. I even pack some Emergen-C to mix with my water.
If you can’t make it to Book Expo America, you can watch many of the sessions streaming live, right from your computer. I think this is the first year BEA is doing this. Have you attended BEA before? Please share your tips!
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About Thien-Kim

Thien-Kim is Editor of From Left to Write. She sneaks in her reading time late at night after her family is sound asleep. She also writes at I'm Not the Nanny.

Comments

  1. This was incredibly helpful!! I’m a first time attendee (debut author) and really didn’t know too much of this. Thank you for the sage and oh-so-practical advice!

  2. I wish I could attend BEA. I look forward to the podcast of interviews with the authors every year. I can’t wait to see them pop up on my iPod. I look forward to your reports as well. Have fun!

  3. I’ve been to BEA twice already but never to BEA blogger so I’m especially looking forward to that this year. Thanks for the suitcase suggestion for all the books. I did that at BlogHer last time it was in NY, but didn’t think of it for BEA. Great idea.

    See you next week!

  4. Thank you so much for this. I love the tip about keeping business cards behind your badge for quick access. Genius–I’m totally going to do that!

  5. great tips, this is my second BEA and I can’t wait!

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